March 17, 2016

MarLon Hills and Club Heights Elementary Schools
Joint Community Council Meeting Minutes
March 17, 2016
Club Heights Elementary School Media Center


I. In attendance: Marie Hunter, Tyson Hunter, Nicole McGarry, Justin Willie, Jessica Willie, Charity Wardleigh, Jennifer Hansen, Rick Proffer, Jessica Volpe, Sarah Harris, Seth Robinson, Amy Rich.


II. The election for the 2016-2017 Burch Creek Elementary Community Council took place in each school. Mr. Proffer and Mr. Willie decided that four parent or guardian members should be elected and two school council members should be appointed. The members of the Burch Creek Community Council will be seated as follows: Amy Rich, Seth Robinson, Melanie Wilhelmsen, and Nicole McGarry as the parent council members. Rick Proffer and Jessica Volpe were appointed as the school council members. A vote took place for a President of the new council. Amy Rich nominated Nicole McGarry for the position. Mr. Proffer seconded the nomination all were in favor. The council will vote on a vice-chair and secretary positions in the future, and the council will re-visit the bi-laws in full for future council members to be voted in if needed.


III. Now that the new community council is seated further planning will be able to take place for the 2016-2017 Trust Land Plan. As of now the monies will be pro-rated with a carry over from Club Heights that was not used this year. All monies will follow students as they transfer to different schools. As of now there will be no boundary exceptions for Burch Creek Elementary. The council will vote in their next meeting as to where the Trust Land money will be best used for the new school. The council is going to review the DIBEL and SAGE testing from each school to adequately appropriate the money.


IV. Reviewing of the budget for the 2016-2017 school year will be based on the number of students when they have been solidified with the exact number of students and solid money numbers. Mr. Proffer will gather as much information as possible through Sage, Dibels and Paula Plant to make a solid budget for the year.


V. Jennifer Hansen (MarLon Hills PTA President) and Amy Rich (Club Heights PTA President) are working to unify the students at both schools. The PTAs will be purchasing Burch Creek Elementary School bracelets to distribute to each child. The wristbands will be teal and they will have the mottos of each school on them, with a new motto to combine the schools together. There will be a joint school activity on May 17th at 40th Street Park from 5pm to 7pm. Rides will be free to all who come and tickets will be sold for food and games. Club Heights is having an open house on April 20th at their school from 6 pm to 8 pm with a 50’s theme. Mar Lon Hills is having an open house on May 11th from 5:30 pm to 7:30 pm. Every one is encouraged to attend both school open houses and the Joint Activity to build unity and community between the two schools.


VI. The next community council meeting will be held April 14, 2016 at 5:30 p.m. in the Mar Lon Hills Elementary School Library. The council will plan on walking through the new school and setting a budget for Burch Creek Elementary 2016-2017 school year.